- Given the virus and offices closed down, should we cancel our monthly forum meeting or connect virtually?
- How should we adapt our meeting to be most helpful to all of us?
- How can forum help me stay calm and resilient in these challenging times?
These are the kind of questions forum members are asking in light of the escalating health and economic crisis caused by the coronavirus. I suggest keeping in mind three simple messages.
We need forum now more than ever
Many of us have cancelled upcoming travel; others have had essential supply chains or product launches disrupted; and some are even questioning the financial viability of their businesses. The months and years we have invested in building our forum’s bonds of trust and support can be a powerful source of strength while the world whirls around us.
At this fragile and uncertain time, we may question our competence, priorities, or decisions. We need a place where we can take off our masks, be vulnerable, and discuss what really matters. Forum can be that safe port in this “viral storm.” The worst decision right now could be to cancel your next forum meeting.
Virtual hugs can be (almost) as good as real hugs
Your forum can now meet only in a virtual mode. To do so, follow these best practices:
- Meet in Zoom or on another platform which allows members to both see and hear each other.
- Ask each member to be in a quiet, private space, sitting in front of their computer (preferred), or else using their tablet or phone.
- To accommodate the virtual format, shorten your usual 3 or 4-hour meeting to 1.5 or 2 hours. This still allows time for updates and one full or two mini-presentations.
- Start with an appropriate icebreaker: What strategy helps you be strong during tough times? What part of your life, family or business needs the most care right now? What leadership or relationship challenge has been exacerbated by the virus?
Embrace the spirit of the Buddist monk Thich Nhat Hanh and consider ending your meeting with a virtual “hug.” Close your eyes as the moderator invites each member to breathe three times consciously, thinking with those breaths: “I’m glad I’m here; I’m glad you’re here; I’m glad we’re here together.”
Stay flexible and be open to new possibilities
As the old saying goes, “people plan, and God laughs.”
- If an urgent, virus-related issue comes up between meetings, consider scheduling an emergency meeting.
- Consider using these special update questions or moving to a “wartime” forum agenda.
- Now may be the time for an exercise on expressing gratitude or regrets, or to explore attitudes towards money or religion and spirituality, in the light of world and local events that are largely out of our control.
- If your planned retreat must be postponed, commit to each other that you will reschedule as soon as possible. The timing is out of our control, but we will again be face-to-face and be able to give each other a real hug!
We are blessed if we have a forum where we can be truly safe and known. Now is the time to seek out that place where you can be “respected and cherished, protected, acknowledged, nurtured, encouraged and heard.”